Booking a Retreat / Group Rates

Booking A Retreat

When planning your retreat it is best to have 2-3 options from your group for retreat dates to assure that the center and your speaker are available.  Keep in mind the dates for other important events that may involve members of your target group.  Even if the event is not on the same date, the cost may prohibit committing to both the retreat and the event. 

Once you have decided on dates, call us to check availability.  You should have a general idea of the maximum number of participants you expect to attend.  This will help decide which facility, or facilities, you will need to reserve.

When you have booked with Olmsted, you will receive a Registration Packet.  Within two weeks (or less, if your retreat is within two months of booking) complete your paperwork and return it with your deposit, payable to Five Points Mission.  The following items are included in your packet.

• Group Application & Contract: Complete and return with your Deposit and Certificate of Insurance within 2 weeks.  The certificate of insurance should name Five Points Mission, 114 Bay View Avenue, Cornwall on Hudson, NY 12520 as “additional insured” for the dates of your retreat.

• Sign-up sheet: Take this with you to church/meeting/work where prospective participants will be.

• Individual Participant Application: Copy and distribute to all participants.  Let them know when they must be returned to you.  You need to return them to us with your second 25% deposit 2 months prior to the retreat date.

• Youth Leader Memo: Please adhere to ratios for the supervision of minors listed here and remind your chaperones of the importance of never being alone with a minor.

• Consent to Treat and Release Form: The Consent Form must be completed for each minor attending by their parent or guardian.  The Release Form is to be completed by anyone of any age who may participate in a Ropes Course Activity at Olmsted Center. 

• Participant Checklist: Add names when a commitment has been made to you with a deposit if required by your church/organization.

• Certificate of Insurance Information Sheet: If you do not have insurance for your group you may use the information here to obtain a temporary certificate.

• Brochure: Let us know if you would like additional brochures to distribute.

• Directions/Arrival Information: Make copies for all drivers.  Be sure to let drivers know which facility you are using – Kirkwood, Manor, Cabins or Dining Hall. 

• Room Assignment Sheet(s) – Make room assignments ahead of time to help check-in run smoothly.  If you email the completed sheet to me, early arrivals can settle into their rooms before you arrive.

Please contact us to make a reservation or for detailed information on rates. 

You can reach us by phone at (845) 534-7900.  You can also send us an email at jramosiii@fivepoints.org